Upload a Non-WPS Salary File – Next Gen CIB (iBusiness Web Portal) Print

Overview

This guide provides step-by-step instructions for uploading and processing a Non-WPS Salary File through the iBusiness Web Portal.

This feature is used to process salary payments for employees through payroll

Step 1: Access Payroll Services

1. Log in to iBusiness.
2. Navigate to: Payments & Transfers ➜ Payroll ➜ Initiate Payroll

3. Select the required Payroll Type
4. Click Proceed.

• Select Payroll type (below example is of External Salary Payroll) and click on Proceed.

Step 2: Enter Payroll Details

1. Select the Debit Account from which the salary payments will be processed.
2. Enter the Total Salary Amount contained within the payroll file.
3. Select the Processing Date.
4. Click Proceed.

Step 3: Upload the Salary File

1. Upload the salary file using either of the following methods: 
   • Drag and drop the file into the upload area.
   • Click Browse and select the file from your device.

Helpful Resources

Before uploading the file, you can download the following resources:

• Download Sample Salary File: Provides a template that shows the required file format and mandatory fields.
• Download User Guide: Provides instructions and file preparation requirements to help ensure successful upload and processing.

Using the sample file and user guide is recommended, especially when creating a salary file for the first time. This helps reduce validation errors and ensures the file meets the required payroll format.

Step 4: Validate the File

1. Click Validate File.
2. The system will start validating (it may take time)

If Validation Fails

If validation errors are detected:

1. Review the error message displayed by the system.
2. Correct the file accordingly.
3. Re-upload the file.
4. Run the validation process again.

Step 5: Validation Successful

Once validation is completed successfully, the system will confirm that the salary file has passed all validation checks.

Step 6: Review and Confirm

1. Review all payroll information carefully, including:
   • Debit Account
   • Processing Date
   • Total Salary Amount
   • Uploaded File Details
2. Verify that all information is correct.
3. Click Submit to continue.

Step 7: Authenticate the Request

Complete authentication using one of the following methods:

iBusiness App Authentication

• A notification will be sent to the registered iBusiness Mobile App.
• Review the transaction details.
• Approve the request using biometric or device authentication.

Google Authenticator

• Open the Google Authenticator application.
• Enter the generated One-Time Password (OTP).

Upon successful authentication, the payroll request will be submitted for processing, and a reference number will be generated.

Step 8: Approval (If Maker–Checker Is Enabled)

If your organization uses a Maker/Checker approval workflow:

1. The payroll request will be routed to the designated Approver.
2. The Approver must: 
   • Log in to iBusiness
   • Navigate to Transactions ➜ Pending Your Authorizations
3. Locate the request under the transaction type Payroll.
4. Review the payroll details.
5. Select: Approve or Reject

The payroll will only be processed after all required approvals have been completed.

Support Notes / Best Practices

• Always use the latest salary file template provided by iBusiness.
• Ensure the total salary amount entered matches the amount in the uploaded file.
• Review all validation errors carefully before re-uploading the file.
• Verify that sufficient funds are available in the selected debit account before the processing date.
• Retain the generated reference number for future tracking and support enquiries.