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How to Apply for an Islamic Undertaking (Demand Guarantee / Standy Letter of Credit) Print

Note: User permissions should be in place to initiate an Islamic Undertaking. If not, contact your Corporate Administrator.


Step 1: Click on Trade Services > Undertaking Issued


  • From iTrade Dashboard, select Trade Services from the main Menu, and click on Undertaking Issued

 


Step 2: Click on Request Islamic Undertaking



Step 3: Input transaction details in each section of the Undertaking Issued online application form. Fill out all the mandatory fields marked with a red asterisk.


Step 4: Fill in the General Details

Tips: Click on Next or Previous to navigate to the next or previous section or you can navigate to any section from the left pane.

Request for Draft
Enable the toggle to request for a draft Undertaking. The transaction remains in status ‘Wording Under Review’ before an agreement is reached then it is moved to status ‘Final Wording.’ Once the Undertaking is issued, the status changes to New.
Mode of Transmission
Select from the available options – SWIFT, Courier/Mail, Other. If Other is selected, enter more details in the Other field.
Create From 

You can initiate an Undertaking from an existing Undertaking. Choose from the options – Template, Bank Template, Existing Undertaking.

Template
Click on this option to create a new Undertaking request using an existing template.
Bank Template 

Click on this option to open a list of Bank Templates. 

Existing Undertaking 
Click on this option to open a list of Existing Undertaking Issued. 
Form of Undertaking 

Select the type of trade product that the Undertaking is being issued for.

Demand Guarantee

Selection of this option enables Extension Details section in Undertaking Details.

Standby Letter of Credit
Selection of this option enables Confirmation Instructions in the General Details section and Shipment Details and Payment Details sections get enabled in Undertaking Details.
Purpose  

Select the Purpose/Function of the message.

Issuance of Undertaking

Instruct the bank to Issue an undertaking that would then be advised to the Beneficiary.

Counter and Local Undertaking

Instruct the bank to Issue a Counter Undertaking that would then be used by another bank to Issue a local Undertaking.

Counter-Counter and Counter Undertaking

Instruct the bank to Issue a Counter Undertaking, which will then be used for the issuance of another counter Undertaking by that bank, before a third bank issues the local Undertaking.

Confirmation Instructions

Select this option when beneficiary wishes to add an additional confirmation party for the LC. Only applicable for Standby Form of Undertaking. 

Confirm 
The Beneficiary Bank will be asked to confirm.
May Add 
The Beneficiary Bank and the beneficiary can choose whether to confirm.
Without 
No confirmation is required.
Transfer IndicatorCheck this field if the UI is transferable. Only applicable for Standby Form of Undertaking.
Transfer Conditions
Input details regarding the transfer conditions.
Beneficiary Reference 
Enter reference information for the beneficiary, if required.
Customer ReferenceEnter the name for use within your company, for the Undertaking you are creating.



Step 5: Fill in the Applicant and Beneficiary Details


Applicant  
Name and address of the applicant raising the application. This is a non-editable field.
Name  
Name of the applicant. Defaults to the name of your company.
Address  
Address of the applicant. Defaults to the address of your company.
Alternate Applicant
Name and address of the alternate applicant. The details in this section enables to enter an alternative applicant for the Letter of Credit if you desire to apply on behalf of another person or entity.
Name
Name of the alternative applicant.
Address
Address of the alternative applicant.
Country
Name of the alternative applicant's country
Beneficiary
Enter the Name and address of the beneficiary. Click on the 'Name' field drop down to select the associated beneficiary. You may also add an adhoc and save it for future use. Enter the new Name and Address details of the beneficiary and slide "Save the Beneficiary" button and enter the abbreviated name for the new beneficiary to be saved for the applicant.
Name
Name of the beneficiary. Click on the drop down for the list of beneficiaries or enter a new beneficiary name.
Address
Address of the beneficiary. If the beneficiary name is selected from the dropdown this field gets auto-filled, else you must enter the address for the new beneficiary.
Beneficiary CountryName of the beneficiary's country. Click on the drop down for the list of countries to select from.
BEI Code
BEI (Business Entity Identifier) of the buyer, if the company has been provided with such an ID.

Beneficiary Contact Details

Slide to enable Beneficiary Contact Details, if the beneficiary organization has a designated person or a separate office to handle the Undertaking.

Name  
Name of contact from ordering party.
Address  
Address of the contact from ordering party.
Country  
Country of the designated person or office from the ordering party.



Step 6: Fill in the Bank Details


Bank Name
This is a non-editable field and the default value is Commercial Bank of Dubai.
Issuer’s Reference
The reference under which the transaction should be recorded, relevant to CBD.
Issuing Bank
Bank to which you want to request your Undertaking Issued. 
Direct (Issued by selected  Issuing Bank) This is a non-editable field and the default value is Commercial Bank of Dubai.
Indirect The Bank entered by the user will be requested to issue the undertaking.
SWIFT Code
Select the applicable Swift Code that identifies the Issuing bank.
Bank Name and Address
Name of the bank. Upon selection of Swift Code this field is auto filled with the address of the bank.
Beneficiary Bank
Bank to which the Undertaking Issue will be sent to by the Issuing Bank and which will be responsible for notifying the Undertaking Issued  terms to the beneficiary.
SWIFT Code
Select the applicable Swift Code that identifies the Advising bank.
Bank Name and Address
Name of the bank. Upon selection of Swift Code this field is auto filled with the bank counterparties that your company maintains
Confirmation Required
Enable the toggle button if confirmation is required from the Beneficiary Bank. The Confirming Bank will be prefilled with Beneficiary Bank details.
Confirming Bank  
The user may choose a bank to confirm the transaction.
SWIFT Code
Select the applicable Swift Code that identifies the Confirming bank.
Bank Name and Address

Name of the bank. Upon selection of Swift Code this field is auto filled with the bank 



Step 7: Fill in the Undertaking Details >Type and Expire


Step 8: Fill in the Undertaking Details >Amount and Charge


Undertaking Amount 

Currency and amount of the Undertaking

Undertaking Currency
Click the drop down to set the currency code 
Undertaking Amount Enter the amount of the Undertaking
Variation in Drawing 
Amount by which the amount drawn can exceed or fall short of the amount stated in the Undertaking. 
Percentage (+)
Percentage of the Undertaking amount for which an excess in drawing is permitted. Maximum of two digits.
Percentage (-)
Percentage of the Undertaking amount for which a shortfall in drawing is permitted. Maximum of two digits.
Issuing Charges 
Click the checkbox if Issuance Charges will be borne by Beneficiary.

Correspondent Charges
Click the checkbox if Correspondent Charges will be borne by Beneficiary.

Additional Amount

Information
This field contains information about additional amounts related to the undertaking, like, interests, tolerances and more.



Step 9: Fill in the Undertaking Details > Contract




Step 10: Fill in the Undertaking Details > Terms



Step 11: Fill in the Undertaking Details > Shipment 

Only available if your Form of Undertaking is a Standby Letter of Credit  




Step 12: Fill in the Undertaking Details > Payment




Step 13: Fill in the Instruction to Bank Details





Step 14: Attachments


File UploadUpload supporting files either by 'Drag and Drop' method or by 'Browsing' to the file location. You can attach up to 5 the supporting documents of size 5 Mega Byte each. The file types supported are PNG, JPEG, JPG, RTF, CSV, XLS, XLSX, DOCX, TXT, DOC, PDF, GIF, ZIP. Samples of files you can upload are Proforma Invoice, Specimen Signature, etc.
BrowseBrowse button and Drag and Drop field, which you can optionally use to attach a file from your local hard disk to give additional details pertaining to this Undertaking.



Step 15: Confirm transaction details in the Preview section. For adjustments, navigate to the appropriate section and update the details.


Step 16: Once completed, click on Submit and you will receive an acknowledgment if the request has been successful.



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